2016-05 BEC Meeting Minutes

Executive Board Meeting
SIR Branch 19
May 5, 2016

Sir Bruce Persons called the meeting to order at 10:00a.m. A quorum was present.

ATTENDANCE: Sir’s in attendance were: B. Persons, J. Carl Sr., K. Kuhn, D. Diamond, B. Silberman, R. Peterson, J. Barnaba, R. Cashion, J. Fernando, J. Burton, J. Duncan, J.Wolfe, B. Theobald, J. Dorsett, M. Mills and G. Vogt.

MINUTES: The Executive Board Meeting minutes from April 2016 were approved.

TREASURE’S REPORT: Sir Kuhn reported that total funds in the branch general account are $4,792.46 with an additional $692.10 in the bowling account and $5,053.47 in the golf account. This brought us to a total for the branch of $10,095.93. SIR Kuhn thanked everyone on the board for his selection as SIR of the Year for Branch 19. He thought he did not deserve it but would accept it as an honor based on his work for the Branch. SIR Kuhn then talked about the monies the branch makes off the lunches and how it matches up with our expenses.

MEMBERSHIP REPORT: Sir Cashion reported that our current membership was 128 with 3 inactive. There is four new members to be inducted today Richard Balovich, James Farr, Art Owens and Joe Gillis. Our median age has stayed the same at 73. We have two guests today Mike Rolley and Mike Schmidt both invited by Sir Rich Peterson.

ATTENDANCE REPORT: Sir Cashion reported he received 16 messages from the hot line. All were excused. A total of 107 lunches were ordered for today’s luncheon. We will have 14 tables for a seating of 107.

BIG SIR REPORT: Sir Persons:

Sir Persons attended a meeting with SIR Benson last month to discuss the findings of the surveys taken of 2016 Big Sirs and Little Sirs. The results, for which 60% responded, concluded that branches need assistance in recruiting and involving members in activities. Branches also need help in publicity and in converting quests to members. Branches look internally for help and should instead use the area governors for more assistance including RAMP. A discussion about this survey in sued by the board members. Most all felt it was helpful to hear these survey results and our own BEC discussion from it was relevant for our Branch. A suggestion was raised about having someone besides the quest’s sponsor contact each quest which should help our conversion rate. Our conversion rate is 95% but Sir Persons would still work with Sir Ken Peterson to see if this change could be implemented.

Discussion took place about a new HLM member for our Branch. There were 10 names sent out by Sir Persons and we will vote at the June meeting for one. Membership and service to the branch are primary considerations. We will discuss and review them at the June meeting. The goal is to have one selected by years end.

Sir Persons reported that he will present a Senior Certificate to Sir Don Lezer who is over 90 at today’s luncheon.

Little SIR REPORT: Sir Carl:

Sir Carl said the group activity called DATE, that will use a room at the Clayton Bowl after our SIR bowling group plays, will be postponed till September. DATE stands for Discussing Ancient Technology & Engineering and that will be the focus of the group.

Today’s luncheon speaker will be Chester Farrow, Longtime Scoreboard Operator for the Oakland A’s.

Activities REPORT:

Sir Duncan talked about the Fried Chicken and Bingo night at the Oakhust Clubhouse possibly starting in June. The two dates available are June 23 and July 20. The cost would be about $30 per person which would include the dinner and the bingo expenses. More info will be out by the June meeting and the event should be posted in the June newsletter. Forty people will be needed to make this event happen.

Nominating committee reported that they are still working on names for new officers and board members and will report back at our June BEC meeting.

The meeting was adjourned at 11:00.